Sable Ridge Village Residents Association Meeting

September 14, 2010

 President David Donihue called the meeting to order at 3:30 pm.  He introduced new residents Sam and Mary Barton.  Approximately 28 residents attended.

 Minutes of the June 8, 2010, Meeting:  A motion was made, seconded, and approved to dispense with reading the minutes of the June 8, 2010, meeting minutes.  They are posted on our Web site at www.sableridgevillage.com.

 Treasury:  There were no expenses since the last meeting; therefore, Ron reported the same checkbook balance of $1,213.30, including a cash flow of $585.80, $500 in reserve, and $127.50 in the 50/50 raffle account.  A motion to accept the report was made, seconded, and approved. 

 Decorating Committee:  Phil reported the flag was flown in observance of the holidays.

 Sunshine Committee:  Janis sent out three cards since our last meeting and the committee welcomed our new residents.

 Neighbor Helping Neighbor:  Janis has given copies of the emergency contact information to Rafael.  The project is 95 per cent complete.  The next project is the Vial of Life.

 Activities: 

• The Olympic parade will be held in the Manor parking lot on Monday, October 11, after the breakfast which begins at 8am.  Alison is the Sable Ridge flag bearer.  David will e-mail details. 
• Information about the Wine & Cheese Tasting Party on Saturday evening, November 6, will be forthcoming.  Each household is asked to bring an appetizer and beverage of choice.
• Cookie Exchange on Saturday, December 4, at the Wilkerson’s (sorry, men; ladies only).
• The revised date for the Holiday “Soup” Party is Saturday, January 22, from 5 to 10pm at the Manor. 
• Men’s Breakfast every Tuesday.  Meet in front of Lowell’s house just before 8:30am.

 Crime Watch:  Susan reported nothing new…please remember to lock your cars.

 OLD BUSINESS

 Sable Ridge Village Residents Association Continuance:  Ron thanked Mary for her help in compiling results of the survey received from close to half of the Sable Ridge residents.  David then opened the meeting for discussion regarding the ballot questions.

 Janis made a motion that a group be formed to meet to discuss alternative operating procedures for the SRVRA, which was seconded by Alison.  With three against, the motion carried.  This was followed by Bev’s motion to table the motion until ballot results are available.  Her motion was seconded and approved unanimously.

 During a ten-minute refreshment break Ron tabulated the results of the ballot questions,

 When the meeting resumed, Ron made a motion that whoever wants to be a member of the group to discuss alternative operating procedures to indicate so today.  The motion was seconded and approved.  David passed around a sign-up sheet for the group meeting to be held in lieu of the SRVRA 3:30pm, October 12, meeting at Ashley Hall.  David will send out an e-mail reminder about the group meeting, which is open to all SRVRA members.

 Results of the ballot questions follow:

 1.      Should the SRVRA cease to exist as an organization effective January 1, 2011?  No.

2.      What should be the frequency and duration of meetings?  Quarterly, with meetings lasting less than 60 minutes.  Note:  Most responders were in favor of inviting guest speakers.

3.      Should the Social Committee be formally abolished?  Yes.  Mixed results but no one wanted to chair the committee.  However, there was a resounding “Yes” to having planned social events.

4.      Neighbor Helping Neighbor (NHN):  Are you willing to be listed on the SRVRA Web site as a person who is willing to be called upon by a neighbor for help when needed?  About half the responders said “Yes.”

 As a matter of information, the number of volunteers for various committees included in the original survey follows:  Decorating:  11; Sunshine:  17; Web Site Maintenance:  3; Safety Liaison (Crime Watch):  3 

Only three people said they might serve as an officer.  Perhaps more people would step up if meetings are held less frequently.  Note:  There is no requirement for SRVRA officers to attend outside meetings. 

 To recap: 

·        The results of the October group meeting, which Ron volunteered to chair, will be discussed at the November meeting and will become effective in January 2011.  Bev will distribute a copy of the SRVRA guidelines, which may need to be amended.

·        Quarterly SRVRA meetings will begin in January. 

·        November and December 2010 meetings will continue as scheduled. 

·        Election of officers will take place in January. 

 NEW BUSINESS

 50/50 Raffle:  Phil won the raffle; $30 will be added to our charity fund.

 At 4:45pm a motion to adjourn the meeting was made, seconded, and accepted.

 The next SRVRA meeting will be held on Tuesday, November 9, at 3:30pm in Ashley Hall.

 Respectfully submitted,

  Judith James, Secretary